Guardian-Initiated Student Late Check-in - Self Serve
Learn how Guardians can initiate a Student Late Check-in workflow from the Self-Serve Kiosk.
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Guardians can initiate a student late check-in by scanning their government-issued ID or a mobile app generated QR code at the Self-Serve kiosk.
To learn more about this workflow, review the below steps:
Guardian Scanning Government-Issued ID
Guardian ID Scan to initiate Student Late Check-in
- Guardian will select Guardian on the Self-Serve Landing Page
- Select Student Late Check-in
- Scan or Capture Government-Issued ID
- Note: The default scanning option (Camera or 2D Scanner) for Guardians can be set on the Self-Serve Setup page - to learn more, click here.
- Select all needed students to be included in the late check-in and click Continue
- Select the Reason for checking in late and click Confirm and Check-In
- Student(s) are now checked in late
- If badge printing is enabled, student/guardian will collect their badge from the Default Self-Serve Tardy Slip printer, and enter the building
Staff-Assisted step to complete Student Late Check-in
- User will see a banner with the below verbiage informing them of the guardian-initiated student late check-in.
- Finalize guardian-initiated student late check-in for [Student Name(s)]
- User can click the Finalize Guardian Late Check-in button on the banner to complete the late check-in.
- Type: Select whether the late check-in is Excused or Unexcused
- Re-print Badge(s) (Optional): Check the box for a tardy slip to print
- Select Finalize Late Check-in to complete the late check-in and print the tardy slip, if checked
- Note: The late check-in record will show the time that the check-in was completed on Self-Serve, NOT when the staff member finalizes the check-in
Guardian Mobile App Generated QR Code Scanning
Guardian QR code scan to initiate Student Late Check-in
- Guardian will select Guardian on the Self-Serve Landing Page
- Select Scan QR Code from Mobile App
- To learn more about how student late check-ins are scheduled in the mobile app, click here.
- Scan QR Code
- Confirm the information matches what was set when the student late check-in was scheduled in the mobile app:
- Note: the Scheduled Date/Time will display as the time the QR code was scanned, even if it does not match the time set when the student late check-in was scheduled in the mobile app.
- Click Confirm & Continue
- Student(s) are now checked in late
- If badge printing is enabled, student/guardian will collect their badge from the Default Self-Serve Tardy Slip printer, and enter the building
Staff-Assisted step to complete Student Late Check-in
- User will see a banner with the below verbiage informing them of the guardian-initiated student late check-in.
- Finalize guardian-initiated student late check-in for [Student Name(s)]
- User can click the Finalize Guardian Late Check-in button on the banner to complete the late check-in.
- Type: Select whether the late check-in is Excused or Unexcused
- Re-print Badge(s) (Optional): Check the box for a tardy slip to print
- Select Finalize Late Check-in to complete the late check-in and print the tardy slip, if checked
- Note: The late check-in record will show the time that the check-in was completed on Self-Serve, NOT when the staff member finalizes the check-in
Subsequent Student Late Check-ins on the Same School Day
If a student needs to check in late more than once during the same school day, a staff member will need to facilitate that process by following the steps on the Student Late Check-in - Staff Assisted workflow - click here to learn more.
Google Translate
Google Translate is available to assist non-English-speaking guardians checking a student in late. To use this feature, guardians can click Select Language at the bottom of the Self-Serve main page. Once they choose their preferred language, the page will refresh and they can complete the needed steps to check their student(s) into the building late.