Student Late Check-In - Staff-Assisted

Who this is for: District Admins, Building Admins, and Staff Users

What it covers: How to check in one or more students who are arriving late to school

Before You Start

1. Log into Visitor Management
2. Select Students from the left navigation menu

Note: If a student has a pre-scheduled Late Check-in, you'll find them faster under the Scheduled tab instead of searching by name.

Late Check-In for an Individual Student

1. In the search box, enter the student's name or student ID number.
2. Locate the student in the results.
3. Select Late Check-in next to the student's name. This opens the Late Check-in window — the remaining steps below all take place there.
   1. Alternative: Select the student's name to open their Student Profile, then perform the Late Check-in from there.
4. Enter the Late Check-in Time. The current time populates automatically; select the time field to adjust it.
5. Select a Reason for the late check-in.
6. Select a Type: Excused or Unexcused.
   1. See note below on admin-configured reason types.
7. (Optional) Check Print Tardy Slip if you want a slip printed.
8. Select Confirm.

A green confirmation notification appears in the top right corner of the screen once the late check-in is complete.

Late Check-In for Two or More Students

1. In the search box, enter a student's name or student ID number.
2. Select the checkbox next to the student's name.
3. Repeat steps 1-2 for each additional student.
4. Select Bulk Actions in the top right corner.
5. Select Check-in Students. This opens the Late Check-in window — the remaining steps below all take place there. 
   1. The window's info banner shows how many students you've selected; select the hyperlinked count at any point to review the list of selected students. If any selected student was already checked in late today, the banner will flag that they won't be affected by this action, and they'll appear in the list marked as already checked in.
6. Enter the Late Check-in Time. The current time populates automatically; select the time field to adjust it.
7. Select a Reason for the late check-in.
8. Select a Type: Excused or Unexcused.
   1. See note below on admin-configured reason types.
9. (Optional) Check Print Tardy Slip if you want slips printed.
10. Select Confirm.

A green confirmation notification appears in the top right corner of the screen once the late check-ins are complete.

Note: All selected students must share the same Late Check-in Time, Reason, and Type. Tardy slips print for all selected students or none, depending on whether Print Tardy Slip is checked.

Admin-Configured Reason Types

Note: If an admin has already set a Late Check-in reason as Excused or Unexcused, the Type field is locked and can't be changed for that reason. Admins manage this under Admin → Student Tracking. Learn more about setting Late Check-in reason types.

Checking In a Student More Than Once in a Day

If a student needs to check in late more than once during the same school day, a staff member will need to facilitate that process by following the above steps for both an individual or bulk Late Check-in.