Student Early Check-Out Process
Learn the process on how to check out a student early.
Staff Assisted Workflow
Check-out one student:
- Log into Visitor Management
- Navigate to the Students option on the left navigation menu
- In the search text box, enter the student’s name or student ID number.
- Once the student is located, users can select Early Check-out to the right of the student’s name.
- Perform the Early Check-out
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Early Check-out Time: The current time will populate, but users can click the time field to adjust the time
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Reason: Select a reason for the early check-ou
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Print Early Dismissal Slip (Optional): Check the box for a Early Dismissal slip to print
- Select Confirm to complete the early check-out and print the Early Dismissal slip, if selected
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Early Check-out Time: The current time will populate, but users can click the time field to adjust the time
- A notification will appear in the top right corner of the screen to confirm the early check-out was successful.
Check-out two or more students:
- Select Students located in the left-hand column.
- In the search text box, enter a student’s name or student ID number.
- Once the student is located, users can select the check box to the left of the student name.
- Repeat steps 2 -3 until all students are selected.
- Select Bulk Actions located at the top right-hand corner of the Student list.
- Select Check-out Students
- Perform the Early Check-out
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Early Check-out Time: The current time will populate, but users can click the time field to adjust the time
-
Reason: Select a reason for the Early Check-out
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Print Early Dismissal Slip (Optional): Check the box for a Early Dismissal slip to print
- Select Confirm to complete the early check-out and print the Early Dismissal slip, if selected
- Note: All students must have the same Early Check-out Time, Reason and Type selected. A badge will then be printed for all or none of the students, dependent on if the Print Tardy Slip is checked or not.
- Note: All students must have the same Early Check-out Time, Reason and Type selected. A badge will then be printed for all or none of the students, dependent on if the Print Tardy Slip is checked or not.
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Early Check-out Time: The current time will populate, but users can click the time field to adjust the time
- A green notification will appear in the top right corner of the screen to confirm the early check-outs were successful.
Subsequent Early Check-outs on the Same School Day
If a student needs to check out early more than once during the same school day, a staff member will need to facilitate that process by following the above steps for both an individual or bulk Early Check-out.
Self-Serve Workflow (Grade Levels with Front Office Approval Needed)
Google Translate
Google Translate is available to assist non-English-speaking students or guardians checking a student out early. To use this feature, students or guardians can click Select Language at the bottom of the Self-Serve main page. Once they choose their preferred language, the page will refresh and they can complete the needed steps to check out early of the building.
Search by Student Name or Student Number
- Student or Guardian will select Student on the Self-Serve Landing Page
- Enter Student Name or Student Number
- Select Student and click Confirm and Continue
- Select Check-out
- Select the Reason for checking out early and click Confirm and Check-Out
- Student or Guardian will then go to the Front Office to finalize their early check-out
- Front Office Staff will click on the student's name in the banner on the top of page within Visitor Management to confirm the student check-out
- Enter the Person Checking Out Student
- Print Badge (Optional): Check the box for a Early Dismissal badge to print
- Select Confirm Early Check-out to complete the early check-out and print the Early Dismissal badge, if selected
- Note: Front Office Staff also has the option to Deny the Early early check-out by clicking Deny
Scan the Student ID with a Barcode or RFID with the provided 2D scanner hardware
Note: The below steps are only available if an admin has enabled Self-Serve for Students AND selected Barcode/RFID as an option.
- Student or Guardian will scan the student ID with a barcode or RFID
- Select Check-out
- Select the Reason for checking out early and click Confirm and Check-Out
- Student or Guardian will then go to the Front Office to finalize their early check-out
- Front Office Staff will click on the student's name in the banner on the top of page within Visitor Management to confirm the student check-out
- Enter the Person Checking Out Student
- Print Badge (Optional): Check the box for a Early Dismissal badge to print
- Select Confirm Early Check-out to complete the early check-out and print the Early Dismissal badge, if selected
- Note: Front Office Staff also has the option to Deny the Early early check-out by clicking Deny
Subsequent Early Check-outs on the Same School Day
If a student needs to check out early more than once during the same school day, a staff member will need to facilitate that process by following the steps on the Staff Assisted Workflow tab.
Self-Serve Workflow (Grade Levels without Front Office Approval Needed)
Google Translate
Google Translate is available to assist non-English-speaking students or guardians checking a student out early. To use this feature, students or guardians can click Select Language at the bottom of the Self-Serve main page. Once they choose their preferred language, the page will refresh and they can complete the needed steps to check out early of the building.
Search by Student Name or Student Number
Note: The below steps are only available if an admin has enabled Self-Serve Badge Printing for the student's grade level.
- Student or Guardian will select Student on the Self-Serve Landing Page
- Enter Student Name or Student Number
- Select Student and click Confirm and Continue
- Select Check-out
- Select the Reason for checking out early
- Select or type in who is checking the student out and click Confirm and Check-Out
- Student or Guardian will then collect their badge from the Default Self-Serve Early Dismissal printer, and exit the building
- Note: The Check-out will be automatically approved due to the student's grade level
- Front Office Staff will be able to view the check-out record on the Students: Check-in & Check-out History page
Scan the Student ID with a Barcode or RFID with the provided 2D scanner hardware
Note: The below steps are only available if an admin has enabled Self-Serve for Students, selected Barcode/RFID as an option, AND Self-Serve Badge Printing for the student's grade level.
- Student or Guardian will scan the student ID with a barcode or RFID
- Select Check-out
- Select the Reason for checking out early
- Select or type in who is checking the student out and click Confirm and Check-Out
- Student or Guardian will then collect their badge from the Default Self-Serve Early Dismissal printer, and exit the building
- Note: The Check-out will be automatically approved due to the student's grade level
- Front Office Staff will be able to view the check-out record on the Students: Check-in & Check-out History page
Subsequent Early Check-outs on the Same School Day
If a student needs to check out early more than once during the same school day, a staff member will need to facilitate that process by following the steps on the Staff Assisted Workflow tab.