Student Early Check-Out - Staff Assisted
Learn how a Visitor Management User can check a student out early.
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District Admins, Building Admins and Staff Users can facilitate an early check-out process for one or more students at a time in Visitor Management. To start the needed workflow, follow the below steps:
- Log into Visitor Management
- Navigate to the Students option on the left navigation menu
Early Check-out for an Individual Student:
- In the search text box, enter the student’s name or student ID number.
- Note: Students with a scheduled Early Check-out can be found on the Scheduled tab.
- Note: Students with a scheduled Early Check-out can be found on the Scheduled tab.
- Once the student is located, users can select Early Check-out to the right of the student’s name.
- Note: Users can also click on the Student Name to perform the Early Check-out directly from the Student Profile.
- Note: Users can also click on the Student Name to perform the Early Check-out directly from the Student Profile.
- Perform the Early Check-out
- Early Check-out Time: The current time will populate, but users can click the time field to adjust the time
- Enter the Person Checking Out Student
- Note: The list is pre-populated with linked Parents/Guardians or Other Authorized Visitors. Users can also type in a name manually, if needed.
- Note: The list is pre-populated with linked Parents/Guardians or Other Authorized Visitors. Users can also type in a name manually, if needed.
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Reason: Select a reason for the early check-out
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Print Early Dismissal Slip (Optional): Check the box for a Early Dismissal slip to print
- Select Confirm to complete the early check-out and print the Early Dismissal slip, if selected
- A notification will appear in the top right corner of the screen to confirm the early check-out was successful.
Early Check-out for Two or More Students:
- Select Students located in the left-hand column.
- In the search text box, enter a student’s name or student ID number.
- Once the student is located, users can select the check box to the left of the student name.
- Repeat steps 2 -3 until all students are selected.
- Select Bulk Actions located at the top right-hand corner of the Student list.
- Select Check-out Students
- Perform the Early Check-out
- Early Check-out Time: The current time will populate, but users can click the time field to adjust the time
- Enter the Person Checking Out Student
- Note: The list is pre-populated with linked Parents/Guardians or Other Authorized Visitors. Users can also type in a name manually, if needed.
- Note: The list is pre-populated with linked Parents/Guardians or Other Authorized Visitors. Users can also type in a name manually, if needed.
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Reason: Select a reason for the Early Check-out
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Print Early Dismissal Slip (Optional): Check the box for a Early Dismissal slip to print
- Select Confirm to complete the early check-out and print the Early Dismissal slip, if selected
- Note: All students must have the same Early Check-out Time, Person Checking Out Student, and Reason selected. A badge will then be printed for all or none of the students, dependent on if the Print Early Dismissal Slip option is checked or not.
- Note: All students must have the same Early Check-out Time, Person Checking Out Student, and Reason selected. A badge will then be printed for all or none of the students, dependent on if the Print Early Dismissal Slip option is checked or not.
- A green notification will appear in the top right corner of the screen to confirm the early check-outs were successful.
Subsequent Student Early Check-outs on the Same School Day
If a student needs to check out early more than once during the same school day, a staff member will need to facilitate that process by following the above steps for both an individual or bulk Early Check-out.