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Self-Serve Check-In/Out - Staff

Learn how staff members can check themselves in and out via the Self-Serve kiosk

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If Self-Serve is set up and enabled for Staff, staff members can use the Self-Serve Kiosk to check in and out of the building. Please see below for how a staff member can check in and out, depending on the selected method: 

Barcode/RFID Scanning

If Barcode/RFID Scanning is set on the Self-Serve Set-up page for staff, then staff members can use a school ID with a barcode or RFID functionality, or an RFID tag to scan to check into the school building by following the below steps:

Check-In

  1. Scan the school ID on the barcode scanner or RFID reader at the Self-Serve Kiosk
  2. Staff member is now checked into the school building

Check-Out

  1. Scan the school ID on the barcode scanner or RFID reader at the Self-Serve Kiosk
  2. Staff member is now checked out of the school building

Check-Out - Staff Traveler

  1. Scan the school ID on the barcode scanner or RFID reader at the Self-Serve Kiosk
  2. Select a Travel Reason 
    1. Check Out for the Day OR Traveling to Another Building OR a Custom Reason set by an Admin
      1. If a Staff member selects Traveling to Another Building, they will then select building that they are traveling to
  3.  Click Check-out
  4. Staff member is now checked out of the school building
    1. Note: If a Staff Traveler does not check out of a building before traveling to the next building, they will be prompted to check out of the prior building while at the current building before they will be able to check into the current building. 
 
 

QR Code from Mobile App

If QR code from mobile app is set on the Self-Serve Set-up page for staff, and a staff member is invited to use the Mobile App, they will be able to use the QR code to scan at the Self-Serve Kiosk by following the below steps:

Check-In

  1. Mobile App -  
    1. Sign in and select Self-Check-in
  2. Self-Serve Kiosk - 
    1. Select Staff option on the Welcome Page 
    2. Select Use QR code from Mobile App
  3. Mobile App - 
    1. Scan QR Code from Mobile App
  4. Self-Serve Kiosk - 
    1. Confirm the correct staff member details display and click Confirm & Check-in

Check-Out

  1. Mobile App -  
    1. Sign in and select Self-Check-in
  2. Self-Serve Kiosk - 
    1. Select Staff option on the Welcome Page 
    2. Select Use QR code from Mobile App
  3. Mobile App - 
    1. Scan QR Code from Mobile App
  4. Self-Serve Kiosk - 
    1. Confirm the correct staff member details display and click Confirm & Check-out

Check-Out - Staff Traveler

  1. Mobile App -  
    1. Sign in and select Self-Check-in
  2. Self-Serve Kiosk - 
    1. Select Staff option on the Welcome Page 
    2. Select Use QR code from Mobile App
  3. Mobile App - 
    1. Scan QR Code from Mobile App
  4. Self-Serve Kiosk - 
    1. Select a Travel Reason 
      1. Check Out for the Day OR Traveling to Another Building OR a Custom Reason set by an Admin
        1. If a Staff member selects Traveling to Another Building, they will then select building that they are traveling to
  5.  Click Check-out
  6. Staff member is now checked out of the school building
    1. Note: If a Staff Traveler does not check out of a building before traveling to the next building, they will be prompted to check out of the prior building while at the current building before they will be able to check into the current building. 
 
 

Staff ID Search

If Staff ID is set on the Self-Serve Set-up page for staff, staff member can use their Staff ID to check in and out at the Self-Serve Kiosk by following the below steps:

Check-In

  1. Select Staff option on the Welcome Page 
  2. Select Enter Staff ID Number
  3. Enter the Staff ID
    1. Alpha-numeric Staff IDs can be entered and there is an auto-complete option to help streamline the Staff ID search
  4. Select the needed staff member and click Confirm & Continue
  5. Staff Member is now checked in

Check-Out

  1. Select Staff option on the Welcome Page 
  2. Select Enter Staff ID Number
  3. Enter the Staff ID
    1. Alphanumeric Staff IDs can be entered and there is an auto-complete option to help streamline the Staff ID search
  4. Select the needed staff member and click Confirm & Continue
  5. Staff Member is now checked out

Check-Out - Staff Traveler

  1. Select Staff option on the Welcome Page 
  2. Select Enter Staff ID Number
  3. Enter the Staff ID
    1. Alphanumeric Staff IDs can be entered and there is an auto-complete option to help streamline the Staff ID search
  4. Select the needed staff member and click Confirm & Continue
  5. Select a Travel Reason 
    1. Check Out for the Day OR Traveling to Another Building OR a Custom Reason set by an Admin
      1. If a Staff member selects Traveling to Another Building, they will then select building that they are traveling to
  6.  Click Check-out
  7. Staff member is now checked out of the school building
    1. Note: If a Staff Traveler does not check out of a building before traveling to the next building, they will be prompted to check out of the prior building while at the current building before they will be able to check into the current building. 
 
 

Driver's License Scanning

If Scan driver's license is set on the Self-Serve Set-up page for staff, then staff members can use a driver's license to check into the school building by following the below steps:

Check-In 

  1. First time scanning 
    1. Select Staff option on the Welcome Page 
    2. Select Scan Driver's License
    3. Scan the driver's license at the Self-Serve Kiosk
    4. Review the displayed Staff Member name(s) and confirm a match
    5. Staff member is now checked into the school building
  2. Subsequent scanning
    1. Select Staff option on the Welcome Page 
    2. Select Scan Driver's License
    3. Scan the driver's license at the Self-Serve Kiosk
    4. Staff member is now checked into the school building

Check-Out

  1. Select Staff option on the Welcome Page 
  2. Select Scan Driver's License
  3. Scan the driver's license at the Self-Serve Kiosk
  4. Staff member is now checked out of the school building

Check-Out - Staff Traveler

  1. Select Staff option on the Welcome Page 
  2. Select Scan Driver's License
  3. Select a Travel Reason 
    1. Check Out for the Day OR Traveling to Another Building OR a Custom Reason set by an Admin
      1. If a Staff member selects Traveling to Another Building, they will then select building that they are traveling to
  4.  Click Check-out
  5. Staff member is now checked out of the school building
    1. Note: Staff that are marked as a Traveler must check out of their current building before traveling to the next building. Otherwise when they attempt to check in at their destination, they will be prompted to check out of the previous building before being able to check in.
 
 

 

Google Translate

Google Translate is available to assist non-English-speaking staff members. To use this feature, visitors can click Select Language at the bottom of the Self-Serve main page. Once they choose their preferred language,  the page will refresh and they can complete the needed steps to check in or out of the building.

 
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