Contact Us


Need Help?

System Status | All Products | Training Webinars | Order Supplies | Contact Us
  • All Products
  • Visitor Management
  • Feature/Function Overview
  • Staff

Self-Serve Check-In/Out - Staff

Learn how staff members can check themselves in and out via the Self-Serve kiosk

Contact Us


Need Help?

  • Emergency Management Suite
    EMS 24-25 Getting Started Site Setup EMS Webinar Links User Management Features & Functions Analytics & Reporting Troubleshooting EMS Resources 911Cellular: Integrations On-Demand Learning
  • Preparation & Response Training
    Getting Started NTI Webinar Links User Management Course Management Analytics & Reporting   Troubleshooting PRT Resources  Release Notes & Updates
  • PBIS Rewards
    Launching PBISR Webinar Links User Management  PBIS Rewards Feature/Function Overview  Analytics & Reporting   Troubleshooting   Hardware / Consumables On-Demand Learning Integrations   Release Notes & Updates  PBIS Rewards Specific Resources 
  • Compass
    Getting Started Webinar Links Data & User Management  Compass Curriculum for Students, Staff, & Families Compass Behavior Intervention Compass Mental Health + Prevention Compass for Florida - Character Ed, Resiliency, & Prevention Compass for Texas - Character Ed Analytics & Reporting   Release Notes & Updates  Additional Resources
  • Behavioral Case Manager
    Getting Started Webinar Links User Management  Feature/Function Overview  Analytics & Reporting   Troubleshooting   Release Notes & Updates  Resources / User Guides State Specific Guidance
  • Visitor Management
    Release Notes & Updates  Getting Started Webinar Links User Management  Feature/Function Overview Analytics & Reporting   Troubleshooting   Hardware / Consumables Resources  Integrations
  • School Check In
    Getting Started  SCI Webinar Links User Management  SCI Feature/Function Overview  Analytics & Reporting   Troubleshooting   Hardware / Consumables SCI Resources 
  • ALICE Training Institute
    User Management  ALICE Feature/Function Overview  ALICE Resources  Troubleshooting  
  • Detect
    Getting Started Detect Webinar Links Integrations   Detect Resources  Troubleshooting Release Notes & Updates 
  • Anonymous Tip Reporting
    Getting Started  P3 Webinar Links User Management  P3 Feature/Function Overview  Analytics & Reporting   Integrations   Release Notes & Updates  P3 Resources 
  • Resources
    Notices Downloads SIS Integration Billing
  • Back-to-School
    Character & Culture Detection & Prevention Preparation & Response
+ More

 

If Self-Serve is set up and enabled for Staff, staff members can use the Self-Serve Kiosk to check in and out of the building. Please see below for how a staff member can check in and out, depending on the selected method: 

Barcode/RFID Scanning

If Barcode/RFID Scanning is set on the Self-Serve Set-up page for staff, then staff members can use a school ID with a barcode or RFID functionality, or an RFID tag to scan to check into the school building by following the below steps:

Check-In

  1. Scan the school ID on the barcode scanner or RFID reader at the Self-Serve Kiosk
  2. Staff member is now checked into the school building

Check-Out

  1. Scan the school ID on the barcode scanner or RFID reader at the Self-Serve Kiosk
  2. Staff member is now checked out of the school building

Check-Out - Staff Traveler

  1. Scan the school ID on the barcode scanner or RFID reader at the Self-Serve Kiosk
  2. Select a Travel Reason 
    1. Check Out for the Day OR Traveling to Another Building OR a Custom Reason set by an Admin
      1. If a Staff member selects Traveling to Another Building, they will then select building that they are traveling to
  3.  Click Check-out
  4. Staff member is now checked out of the school building
    1. Note: If a Staff Traveler does not check out of a building before traveling to the next building, they will be prompted to check out of the prior building while at the current building before they will be able to check into the current building. 
 
 

QR Code from Mobile App

If QR code from mobile app is set on the Self-Serve Set-up page for staff, and a staff member is invited to use the Mobile App, they will be able to use the QR code to scan at the Self-Serve Kiosk by following the below steps:

Check-In

  1. Mobile App -  
    1. Sign in and select Self-Check-in
  2. Self-Serve Kiosk - 
    1. Select Staff option on the Welcome Page 
    2. Select Use QR code from Mobile App
  3. Mobile App - 
    1. Scan QR Code from Mobile App
  4. Self-Serve Kiosk - 
    1. Confirm the correct staff member details display and click Confirm & Check-in

Check-Out

  1. Mobile App -  
    1. Sign in and select Self-Check-in
  2. Self-Serve Kiosk - 
    1. Select Staff option on the Welcome Page 
    2. Select Use QR code from Mobile App
  3. Mobile App - 
    1. Scan QR Code from Mobile App
  4. Self-Serve Kiosk - 
    1. Confirm the correct staff member details display and click Confirm & Check-out

Check-Out - Staff Traveler

  1. Mobile App -  
    1. Sign in and select Self-Check-in
  2. Self-Serve Kiosk - 
    1. Select Staff option on the Welcome Page 
    2. Select Use QR code from Mobile App
  3. Mobile App - 
    1. Scan QR Code from Mobile App
  4. Self-Serve Kiosk - 
    1. Select a Travel Reason 
      1. Check Out for the Day OR Traveling to Another Building OR a Custom Reason set by an Admin
        1. If a Staff member selects Traveling to Another Building, they will then select building that they are traveling to
  5.  Click Check-out
  6. Staff member is now checked out of the school building
    1. Note: If a Staff Traveler does not check out of a building before traveling to the next building, they will be prompted to check out of the prior building while at the current building before they will be able to check into the current building. 
 
 

Staff ID Search

If Staff ID is set on the Self-Serve Set-up page for staff, staff member can use their Staff ID to check in and out at the Self-Serve Kiosk by following the below steps:

Check-In

  1. Select Staff option on the Welcome Page 
  2. Select Enter Staff ID Number
  3. Enter the Staff ID
    1. Alpha-numeric Staff IDs can be entered and there is an auto-complete option to help streamline the Staff ID search
  4. Select the needed staff member and click Confirm & Continue
  5. Staff Member is now checked in

Check-Out

  1. Select Staff option on the Welcome Page 
  2. Select Enter Staff ID Number
  3. Enter the Staff ID
    1. Alphanumeric Staff IDs can be entered and there is an auto-complete option to help streamline the Staff ID search
  4. Select the needed staff member and click Confirm & Continue
  5. Staff Member is now checked out

Check-Out - Staff Traveler

  1. Select Staff option on the Welcome Page 
  2. Select Enter Staff ID Number
  3. Enter the Staff ID
    1. Alphanumeric Staff IDs can be entered and there is an auto-complete option to help streamline the Staff ID search
  4. Select the needed staff member and click Confirm & Continue
  5. Select a Travel Reason 
    1. Check Out for the Day OR Traveling to Another Building OR a Custom Reason set by an Admin
      1. If a Staff member selects Traveling to Another Building, they will then select building that they are traveling to
  6.  Click Check-out
  7. Staff member is now checked out of the school building
    1. Note: If a Staff Traveler does not check out of a building before traveling to the next building, they will be prompted to check out of the prior building while at the current building before they will be able to check into the current building. 
 
 

Driver's License Scanning

If Scan driver's license is set on the Self-Serve Set-up page for staff, then staff members can use a driver's license to check into the school building by following the below steps:

Check-In 

  1. First time scanning 
    1. Select Staff option on the Welcome Page 
    2. Select Scan Driver's License
    3. Scan the driver's license at the Self-Serve Kiosk
    4. Review the displayed Staff Member name(s) and confirm a match
    5. Staff member is now checked into the school building
  2. Subsequent scanning
    1. Select Staff option on the Welcome Page 
    2. Select Scan Driver's License
    3. Scan the driver's license at the Self-Serve Kiosk
    4. Staff member is now checked into the school building

Check-Out

  1. Select Staff option on the Welcome Page 
  2. Select Scan Driver's License
  3. Scan the driver's license at the Self-Serve Kiosk
  4. Staff member is now checked out of the school building

Check-Out - Staff Traveler

  1. Select Staff option on the Welcome Page 
  2. Select Scan Driver's License
  3. Select a Travel Reason 
    1. Check Out for the Day OR Traveling to Another Building OR a Custom Reason set by an Admin
      1. If a Staff member selects Traveling to Another Building, they will then select building that they are traveling to
  4.  Click Check-out
  5. Staff member is now checked out of the school building
    1. Note: Staff that are marked as a Traveler must check out of their current building before traveling to the next building. Otherwise when they attempt to check in at their destination, they will be prompted to check out of the previous building before being able to check in.
 
 

 

Google Translate

Google Translate is available to assist non-English-speaking staff members. To use this feature, visitors can click Select Language at the bottom of the Self-Serve main page. Once they choose their preferred language,  the page will refresh and they can complete the needed steps to check in or out of the building.

 
employee automated

Related Articles

  • Basic: Key Fobs and RFIDs- School Check In
  • Adding Users Manually & Via .CSV
  • All Products | Training Webinars | Order Supplies | Contact Us
  • ©2024 Navigate360

Definition by Author

0
0
Expand