Contact Us


Need Help?

System Status | All Products | Training Webinars | Order Supplies | Contact Us
  • All Products
  • Visitor Management
  • Feature/Function Overview
  • Staff

Staff School ID (Barcode scanning/RFID reading)

Learn how to upload numbers to staff profiles, update self-serve settings, and how to scan using self-serve.

Contact Us


Need Help?

  • Emergency Management Suite
    EMS 24-25 Getting Started Site Setup EMS Webinar Links User Management Features & Functions Analytics & Reporting Troubleshooting EMS Resources 911Cellular: Integrations On-Demand Learning
  • Preparation & Response Training
    Getting Started NTI Webinar Links User Management Course Management Analytics & Reporting   Troubleshooting PRT Resources  Release Notes & Updates
  • PBIS Rewards
    Launching PBISR Webinar Links User Management  PBIS Rewards Feature/Function Overview  Analytics & Reporting   Troubleshooting   Hardware / Consumables On-Demand Learning Integrations   Release Notes & Updates  PBIS Rewards Specific Resources 
  • Compass
    Getting Started Webinar Links Data & User Management  Compass Curriculum for Students, Staff, & Families Compass Behavior Intervention Compass Mental Health + Prevention Compass for Florida - Character Ed, Resiliency, & Prevention Compass for Texas - Character Ed Analytics & Reporting   Release Notes & Updates  Additional Resources
  • Behavioral Case Manager
    Getting Started Webinar Links User Management  Feature/Function Overview  Analytics & Reporting   Troubleshooting   Release Notes & Updates  Resources / User Guides State Specific Guidance
  • Visitor Management
    Release Notes & Updates  Getting Started Webinar Links User Management  Feature/Function Overview Analytics & Reporting   Troubleshooting   Hardware / Consumables Resources  Integrations
  • School Check In
    Getting Started  SCI Webinar Links User Management  SCI Feature/Function Overview  Analytics & Reporting   Troubleshooting   Hardware / Consumables SCI Resources 
  • ALICE Training Institute
    User Management  ALICE Feature/Function Overview  ALICE Resources  Troubleshooting  
  • Detect
    Getting Started Detect Webinar Links Integrations   Detect Resources  Troubleshooting Release Notes & Updates 
  • Anonymous Tip Reporting
    Getting Started  P3 Webinar Links User Management  P3 Feature/Function Overview  Analytics & Reporting   Integrations   Release Notes & Updates  P3 Resources 
  • Resources
    Notices Downloads SIS Integration Billing
+ More

In this article, learn how to implement a staff barcode/RFID, add a new staff member barcode/RFID, and discover how to download a barcode/RFID template from your Visitor Management System.  

Compatible Hardware:

Note: Select each tab below to see the compatible hardware options.

 

Barcode

 
 

RFID

 
 

Devices

 
 

 

Enable Staff Barcode/RFID:

Staff can use their school-issued barcode or RFID on self-serve by utilizing any of the hardware above. This will speed up the process of checking in and out of the building and create a touchless process for staff. Within VMS, each school can upload the barcode or RFID of each staff member in order to use this function. 

Add a New Staff Member with a Barcode/RFID:

  1. Please click the below link to learn how to manually add a staff member including their barcode/RFID information
    1. How to Manually Invite Staff and Substitutes

Staff Barcode/RFID import for Existing Staff Members

The Barcode/RFID Setup option is available on the Staff page. Any user can download the template. The template will consist of all existing staff for the selected building:

  1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
  2. Navigate to the Staff page
  3. Click the Barcode/RFID Set Up button
  4. Click Staff Barcode/RFID Import
  5. On the Staff Barcode/RFID Import modal - click Download this template
  6. Open the template
  7. On the template you will see fields for:
    1. First Name
    2. Last Name
    3. Email
    4. Staff Type
    5. Home Building
    6. Barcode/RFID
      1. Note: These IDs are alpha-numeric and have a 20-character limit, with no duplicates.
      2. Barcode/RFID is the only optional field, all others are required to have information.
      3. The Barcode/RFID field is the only editable column.
  8. Return to the Staff Barcode/RFID Import modal and click Upload completed template
  9. Once uploaded, the Barcode/RFID information will be added to the corresponding staff profiles.

Auto Map Staff IDs to Barcode/RFID for Existing Staff Members

For schools that use the Staff ID for the Barcode/RFID, there is an auto map process available to map Barcode/RFID to Staff ID:

  1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
  2. Navigate to the Staff page
  3. Click the Barcode/RFID Set Up button
  4. Click Auto Map Staff IDs to Barcode/RFID
  5. On the Auto Map Staff IDs to Barcode/RFID modal - click Auto Map Staff IDs
  6. A banner will display while the auto map process takes place
  7. A success message will display when the auto map process is complete
  8. Once complete, all Staff IDs will be mapped to the Barcode/RFID field on all corresponding staff profiles

Add/Update Barcode/RFID field on Staff Profile:

  1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
  2. Navigate to the Staff page
  3. Search for the needed Staff member
  4. On the Staff Profile page, add/update the Barcode/RFID field by clicking the (pencil) edit icon
    1. Note: These IDs are alpha-numeric and have a 20-character limit, with no duplicates.

 

 

barcode scanning school id barcode rfid scanning scan self-serve

Related Articles

  • SIS Sync Status
  • Check-in a Visitor: Staff-Assisted
  • All Products | Training Webinars | Order Supplies | Contact Us
  • ©2024 Navigate360

Definition by Author

0
0
Expand