Using and Understanding the Gradebook Feature
Learn how to use and benefit from the MENTAL HEALTH Gradebook feature of Compass.
The Compass Gradebook serves two main purposes:
- To check completion for students completing lessons on their own device
- To mark completion for students who have received their lesson whole class
Access Gradebook
To get started using the Gradebook, you can either click the "Go to Gradebook" link in the resources section of the mental health admin home page, or finding the “Gradebook” link on the left hand side of the screen in the menu bar. If you don't see the icon, please review this article for basic program navigation.
Note: If your school/district have purchased both Student and Mental Health, the Gradebook for Compass Student will be separate from the Gradebook for Compass Mental Health. Make sure you have selected the Mental Health tab if you're marking completion, as Student will be selected by default.
The gradebook has a list of all of your students on the left-hand side. Each of the student names is a clickable link to go to the student report card. The top of the gradebook will have all of the lessons that have been assigned up to this point in the system.
Important note: If you have students in multiple grades but the same class, they will typically have different assignments so it is important to understand that lessons in Compass are almost always assigned at the GRADE level. If you don't see all of your students, you may need to filter on a different grade.
Filtering
These filters allow you to see the lists of students that are relevant to you. These filters include:
- Student Name
- School
- Grade
- Instructor
- Class
- Assignment
- Assignment Type
- Sort by
The filters combine so if an administrator puts in place a filter of a class AND grade, the results shown will reflect the combination of those filters (i.e. only 5th graders from Ms. Smith's class).
The filters will look a little different for you based on your administrative role of Instructor, School Admin, or District Admin; look at the drop downs below to see specifics for your role.
Instructors
Instructors will be able to see the filters:
- Student Name
- Grade (if multiple grades are attached)
- Class
- Assignment
- Assignment Type
- Sort by
The filters combine so if an instructor puts in place a filter of a class AND grade, the results shown will reflect the combination of those filters (i.e. only 3th graders from XYZ class) However, the data will be limited to only those students assigned to ANY of the instructor's classes.
Getting the filters correct will be key for finding the information you want.
Please note that for users with fewer than 50 classes assigned, the Class filter will appear as a drop-down. The default will be to all classes.
School Admin
School Admins will be able to see the filters:
- Student Name
- Grade
- Instructor
- Class
- Assignment
- Assignment Type
- Sort by
School admins will be able to see every student assigned to their school(s). Most school admins will have to type in search terms in order to filter by class. The most common way that school admins will look at the data is by grade. Using the grade filter will show you the data for each grade regardless of class or assignment. Another common way to look at the data is by assignment (particularly if you're using the preset curriculum). The assignment list will show the names of the assignment set during the assignment process. When using the preset curriculum, the assignment name and lesson name will match.
For users with greater than 50 classes assigned the class field will show as a search box. You will need to type in some search parameters in order to see results.
District Admin
District Admins will be able to see the filters:
- Student Name
- School
- Grade
- Instructor
- Class
- Assignment
- Assignment Type
- Sort by
District admins will have the same functionality as School Admins and Instructors. The major difference is that district admins will also be able to filter by school.
Data
Once your filters are in place, you'll want to view the data. The data is set up similarly to a spreadsheet with the first column being student name and each column as a separate lesson. Each row is an individual student's completion results. There are several places to click and get more information:
- Student Name - By clicking on this you will see that student's individual record
- Completion Status - By clicking on these icons, you will be able to see the individual lesson for that student
There are four potential statuses for a student lesson:
Not Assigned
A blank box indicates that the student was not assigned that particular lesson.
That could happen for a variety of reasons such as:
- The student was loaded into the program after some of the lessons had been assigned.
- The assignment Start Date has not yet occurred.
- The student was in a class, school, or grade that was not assigned the lesson.
Complete
This signifies that the particular lesson has been assigned and completed by the student. The symbol is a green checkmark:
Started
This signifies that a student has been assigned that lesson and has completed at least the initial pre-test. The symbol is an orange pause symbol:
Not Started
This indicates that the student has not completed the pre-test of that lesson but has been assigned it. The symbol is a red exclamation mark.
Marking Students Complete
If a lesson is completed as a class and not in each students platform, instructors and admin can mark the lesson complete. By clicking on any of the assignments across the top, you can access the specific assignments completion which shows a list of where all the students are on the lesson.
Instructors or Admin can check off all students who completed the assignment and then change their status to completed.
Student Report Cards
By clicking on any of the student names, you can access that student's report card which shows a list of all lessons assigned and completed by that student as well as any data for assessments that student has completed.
