✨ What's New in This Release

Volunteer Management

📬 Manual or Automated Expiration Reminders

District Admins and District Volunteer Coordinators can now turn automated expiration reminders off and send renewal applications manually instead.

⚙️ Where to Find It

• Go to Admin > Application Approval > Volunteer Application Expiration
• The Automated Expiration Notifications section now has an on/off toggle
• When it is on, choose how many days before expiration to email volunteers: 30, 60, or 90 days
• When it is off, no automated expiration emails are sent, and renewal applications can be sent from a volunteer profile or with Bulk Actions

🗓️ Choose Who an Expiration Setting Change Applies To

When a District Admin or District Volunteer Coordinator changes the expiration timeline or fixed expiration date, they now choose who the change applies to.

✅ Two Options

• Apply to all active volunteers and new approvals: Recalculates active volunteers' expiration dates from their original approval date. Some volunteers may expire immediately
• Apply only to new approvals going forward: Active volunteers keep their current expiration date

🔢 See the Impact Before You Confirm

• If Apply to all active volunteers and new approvals is selected, a final confirmation shows how many volunteers will have their expiration date updated and how many will expire immediately
• Select Cancel to go back and change the selection
• Minor volunteers keep their 18th-birthday expiration date, and already-expired volunteers are not changed

✏️ Edit Expiration Dates for One or Many Volunteers

All Visitor Management users with volunteer access can now update expiration dates directly, without a support request.

👤 Individual Volunteers

• Open a volunteer from the Approved or Expired tab and select the edit icon next to Expiration Date
• Choose a new date and select Save Changes
• A message shows when the new date will change the volunteer's status to Active or Expired
• Volunteers who are currently checked in must be checked out before their date can be edited

👥 Bulk Edits

• Select two or more volunteers from the Volunteers list, then choose Bulk Actions > Edit Expiration Dates
• Available from both the Approved and Expired tabs
• Uncheck any minor volunteers first, since minor expiration dates cannot be bulk-edited

🔔 Renewal Reminder Prompt

• If a new expiration date falls inside the automated notification window, a Send Renewal Notification? prompt appears, since the automated reminder will not be sent for that date
• Select Yes, Send Now to email the renewal application right away, or No, Skip to save the date only
• Districts using JDP background checks can also choose whether to re-run the background check when the volunteer resubmits

📋 More Detail in the Activity Log

The Activity Log now records more volunteer expiration activity, so it is easy to see what changed and when.

• Renewal application emails, both automated and manually sent. Automated emails list System as the user
• Manual expiration date edits, individual and bulk
• Changes to the district's expiration timeline or fixed date, including whether the change applied to all active volunteers or only to new approvals

Staff Profiles

🏢 Correct the Home Building for SIS-Synced Staff

District Admins can now update the Home Building on staff profiles that come from the SIS sync, so building assignments can be corrected directly in Visitor Management.

• Open a SIS-synced staff profile from the Staff page and select the edit icon next to Home Building
• Only District Admins can edit the Home Building for SIS-synced staff. Building Admins and Staff Users see the option disabled, with a note to contact their District Admin
• Manually created staff and substitutes can still be edited as before

Navigate360 Products

🧭 App Switcher

A new App Switcher gives users one place to explore the Navigate360 family of solutions.

• Select the new grid icon at the top of the Visitor Management navigation menu to open the Navigate360 Products panel. It is available whether the menu is expanded or collapsed
• Select any product to learn more, including Digital Threat Detection, Emergency Management, Hall Pass, Behavioral Case Manager, Compass Curriculum, and PBIS Rewards, or choose Explore All Navigate360 Solutions

🚀 Getting Ready for the Release