Release Notes (3/5/24): User Management and Reporting Updates
Stay informed about the latest updates to the VMS system with the release notes from March 2024. Learn about new features, improvements, and bug fixes to enhance your user experience.
- Emergency Management Suite
- Preparation & Response Training
- PBIS Rewards
-
Compass
Getting Started Webinar Links Data & User Management Compass Curriculum for Students, Staff, & Families Compass Behavior Intervention Compass Mental Health + Prevention Compass for Florida - Character Ed, Resiliency, & Prevention Compass for Texas - Character Ed Analytics & Reporting Release Notes & Updates Additional Resources
- Behavioral Case Manager
- Visitor Management
- School Check In
- ALICE Training Institute
- Detect
- Anonymous Tip Reporting
- Resources
- Back-to-School
Release FAQs
Staff Type & Job Title
There are now two (2) staff types: Staff or Substitute.
- Staff types of “Staff” will have a Job Title that can be set from the existing pre-set list or create a unique job title entry.
- Staff Types of “Substitute” will not have a Job Title associated with them.
Ability to check new staff/substitute in when inviting them to use VMS
District/Building Admins and Staff users will now be able to check-in a new staff or substitute when inviting them to use VMS. This invite will continue to be needed to use the mobile app, but the invite still applies even if the staff member does not use the mobile app.
Updated Substitute Check-in Workflow (Staff-Assisted)
Users will see a clearer workflow when checking-in a Substitute. They will be able to see that the start of the visit is always the current day. Once the visit timeframe is set, they will be able to see those dates on the Substitute profile as well.
Substitutes can check in and out using Barcode/RFID on Self-Serve
All users can see that if a substitute has a barcode/RFID linked to their profile, they will be able to use the Self-Serve Check-in workflow to check in and out of VMS. This is another option to the mobile app for substitutes to use for check-ins and check-outs.
This functionality only applies if they have a currently scheduled period.
Auto check-out for Staff, Substitutes, Visitors and Volunteers
District and Building Admins will now be able to set the auto-check out time on the Visit Time Settings tab (f.k.a. Time in Building tab). When enabled, this time will be set for all staff, substitutes, visitors and volunteers that have not already checked out.
A background job will run daily at 11:59 PM (local time) for all districts that have this setting enabled. For example, if the Auto-check out time is set for 6:00 PM, then when the background job runs at 11:59 that night, all staff, substitutes, visitors and volunteers that have no already checked out will be auto-checked out and recorded at 6:00 PM.
Enhanced Reporting Module
Updates allow for better dynamic data filtering for Administrators reviewing and exporting select reports.
- Ability to filter on name for visitors, staff, substitutes, and student
- Ability to set custom date ranges for reports
- Ability to filter on grade level for students
- Ability to filter on multiple buildings
- Ability to see total time for staff members on Staff reports
- Ability to see total time for substitutes on Substitute reports