What happens to PBIS Rewards at the end of the school year?- PBIS Rewards

Find out how to effectively manage PBIS Rewards at the end of the school year.

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At the end of your academic year, PBIS Rewards will be reset to provide a clean slate for the next school year!

This end of year processing creates an archive of the year's data which is stored in the Archived (previously named End of Year) Reports. Those reports will be available to view after the End of Year Processing.

All Admins in your school will be emailed shortly before the end of your academic year. The purpose of these emails is to ensure that you collect information that you need from PBIS Rewards. A notice will arrive four weeks before the end of the academic year. The next two will arrive two weeks before and a week before. Additional notices will be sent on the day the academic year ends and the day that the school is processed.

Did you have snow days or you plan to use PBIS Rewards for summer school? If you need to adjust the end of your academic year for any reason, reach out to support with the request right away by submitting a case or emailing support at support@pbisrewards.com. Please include the date you need the academic year to end and the reason for your request. This will help our support team extend the academic year in the way that will work best for your school’s particular settings.

You will still have access to run reports after the end of your academic year, however, you will no longer be able to award points, create referrals, or utilize stores, events, or raffles.

Schools will be able to “roll-over” unused student point balances from the previous year at the beginning of the new school year.

This article will cover how the end-of-year processing will affect your school’s PBIS Rewards.

What will be reset?

Student data will be removed, including the following:

Parents and Guardians
Groups
Points – All student point data will be reset
Referrals
SEL History
Check-In/Check-Out plans
Archived, Out of Stock, and Not Shown in List School Store and My Store items
Staff marked “Inactive” will be removed.
The students in the oldest grade will be removed and all other students will be moved up a grade.
ClassLink and Clever: Syncing will be suspended.
Points – All student point data will be reset but schools will be able to “roll-over” unused student point balances from the previous year at the beginning of the new school year.
Teacher Rewards: wall posts/spotlights, approvals (auto approved), and reports.

What will remain?

Student basic information: name, photo, ID, and login information.
Your teachers will remain in the system unless they have been marked “inactive,” in which case, they will be removed.
Teacher Rewards: staff points, store items, values, activities and groups.
Active items in the School Store and individual teacher My Store will remain.
All options and customization preferences will remain from the “Settings” menu.
The badge logo and default image will remain.

What about reports?

This reporting information created by your End of Year Processing will be available in “Reports.”

Select “Archived Reports”
Select a year from the drop-down.
Select update.
The summary data will then generate categorized by the type of data they contain.
NOTE: The Archived Reports are created in the End of Year processing so they will not be available to view or download until your End of Year Processing date has passed.

If there is other information that you would like to have, please generate and download those reports before the end of your school year in PBIS Rewards.

To review your academic calendar, choose “Settings” and then “Academic Year” from the left-side main menu.

Archived Reports Available

All Major Referrals CSV

Student Name and ID
Date/Time
Location
Problem Behavior
Grade
Admin Action
Suspension
Redirection
Homeroom Teacher
Secondary Issue
Possible Motivations
Description
Admin Comments
Student Response
Note to Guardian

All Minor Referrals

Student Name and ID
Staff Name
Date/Time
Location
Problem Behavior
Grade
Status
Redirection
Homeroom Teacher
Possible Motivations
Descriptions

Major Referrals by Problem Behaviors

Categories
Number of Majors
Percent of total

Referrals by Location

Location
Number of Minors
Number of Majors
Total Referrals

Referrals by Grade

Grade
Number of Minors
Number of Majors
Total Referrals
Percentage of Total

Referrals by Gender

Gender
Number of Minors
Number of Majors
Total Referrals
Percentage of Total

Referrals by Ethnicity

Ethnicity
Number of Minors
Number of Majors
Percentage of Total

Suspensions by Problem Behavior

Problem Behavior
In School Suspension Days
Out of School Suspension Days
Total Suspension Days
Percentage of Total

Suspensions by Grade

Grade
In School Suspension Days
Out of School Suspension Days
Total Suspension Days
Percentage of Total

Average Referrals Per Day by Month

Month
Total Majors
Total Minors
Total Average

Referrals by Day and Time

Time
Total Referrals Monday
Total Referrals Tuesday
Total Referrals Wednesday
Total Referrals Thursday
Total Referrals Friday
Total Referrals Mon-Fri

All Individual Major Referrals Forms

CICO All Plan Totals

Student Name
Coaches Name
Plan Date Range
Current Status
Goal Results
Daily Earned
Daily Status

CICO Plans Per Month

Month
Active CICO Plans

SEL Check by Student

Staff Name
Number of submissions per Expectation
Total submissions

SEL Check by Staff

Student Name or Grade
Number of submissions per Expectation
Total submissions

Awarded by Student

Student Name
Grade
Homeroom Teacher
Points by Expectation
Total Points

Awarded by Staff

Staff name
Points by Expectation
Total Points

Points by Month

Grade
Total Points August
Total Point September
Total Points October
Total Points November
Total Points December
Total Points January
Total Points February
Total Points March
Total Points April
Total Points May
Total Points June (If applicable)
Total Points July (If applicable)

Points by Gender

Genders
Number of students per gender
Total points per ethnicity
Average points per student (each ethnicity)
Trend line for average points per student (all students)

Points by Ethnicity

Ethnicities
Number of students per ethnicity
Total points per ethnicity
Average points per student (each ethnicity)
Trend line for average points per student (all students)

Points by Expectation

Grade
Points by Expectation
Total Points

Student Balances

Student Name
Grade
Student ID
End of Year Balance

Stars Awarded to Staff

Points Awarded by House Group

Student Dashboard

Student Name/ID
Grade
Ethnicity
Homeroom Teacher
Point Summary
Comments
CICO Goal Tracking (graph)
% of SEL Checks (graph)
SEL Check History
Referral Summary
Major Referrals by Problem Behaviors (graph)
Minor Referrals by Minor Problem Behaviors (graph)
Referrals by Day and Time (graph)
Referrals by Location (graph)
Referrals list

Items Purchased

Student Name and ID
Sold By
Approved By
Time/Date
Grade
Item
Store
Item Cost
Override
Originated From
Homeroom Teacher

Store Inventory

Store Owner
Category
Item Name
Price
In Stock
Number Sold
Archived

Events Report

Event Name
Description
Event Owner
Type
Points
Grades Allowed
Total Students Registered

Raffles Report

Name
Description
Date
Type
Grades Allowed
Total Entries
Total Students Registered

Messages Report

Staff Name
Student Name
Parent Email
Date/Time
Sender
Message

Parent/Guardian Messages

Comments

Hall Pass

Absent

House Group Assignments

Teacher Rewards Reports

Logins by Staff
Spotlights
Spotlights by Value
Staff Receiving Spotlights
Staff Giving Spotlights
Activity Summary
Activity Log
Staff Points
Store Purchases
Wall Posts

school year pbis rewards pbis end of year processing reset rewards what will be reset? archive end of school

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