Student School ID Setup
Learn how to setup student profiles to implement school IDs in your process.
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In this article, learn how to implement a Student School ID, and discover how to add School ID to a student profile from Visitor Management.
Compatible Hardware:
Note: Select each tab below to see the compatible hardware options.
Barcode
RFID
QR Code
Devices
Enable Student School ID:
Students can use their School ID on self-serve by utilizing any of the hardware above, click here to learn more. This will speed up the process of checking in and out of the building and create a touchless process for Students. Within Visitor Management, each school can upload the School ID of each Student in order to use this function.
- Log into Visitor Management as a Staff User, District Admin or Building Admin
- Navigate to the Students page
Student School ID import for Students
The School ID Setup option is available on the All Students tab of the Student page. Any user can download the template. The template will consist of all existing Students for the current building:
- Click the School ID Setup button
- Click Import Students School ID
- On the Student School ID Import modal - click Download this template
- Open the template
- On the template you will see fields for:
- Student First Name
- Student Last Name
- Student Grade Level
- Student ID
- School ID
- Note: These IDs are alpha-numeric, allow special characters such as dashes (-), and have a 20-character limit, with no duplicates.
- School ID is the only optional field, all others are required to have information.
- The School ID field is the only editable column.
- Return to the Student School ID Import modal and click Upload completed template
- Once uploaded, the School ID information will be added to the corresponding Student profiles.
Auto Map Student IDs to School IDs for Students
For schools that use the Student ID for the School ID, there is an auto map process available to map Student IDs directly to the School ID field for all students:
- Log into Visitor Management as a Staff User, District Admin or Building Admin
- Navigate to the Students page
- Click the School ID Setup button
- Click Auto Map Student IDs to School ID
- On the Auto Map Student IDs to School ID modal - click Auto Map Student IDs
- A banner will display while the auto map process takes place
- A success message will display when the auto map process is complete
- Once complete, all Student IDs will be mapped to the School ID field on all corresponding Student profiles
Add/Update School ID field on Student Profile:
- Log into Visitor Management as a Staff User, District Admin or Building Admin
- Navigate to the Students page
- Search for the needed Student and select their name to open their profile
- On the Student Profile page, add/update the School ID field by clicking the (pencil) edit icon
- Note: These IDs are alpha-numeric, allow special characters such as dashes (-), and have a 20-character limit, with no duplicates.