EMS Reunification Admin via Web - Classic
Learn how to easily and securely manage the reunification process via EMS Web.
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Initiate Reunification Event
You can start a reunification alarm from the Emergency Management Suite website.
From the Dashboard, choose Reunification. You can either start reunification at a building that is already in a Respond alarm or start reunification at a building that is not currently in any alarms.
Choose to Activate Reunification and select the building you want to start reunification at. Staff will be notified in correspondence with their notification preferences.
See Also: Turning on Reunification Tool
Select a Role
There are four reunification roles available.
Student Check-in: This role will account for students when they arrive at the reunification site. Note: this is an additional check beyond any attendance completed during a Respond Alarm
Parent Check-in: This role will be verifying and inputting parent/guardian details when they arrive.
Escort/Reunifier: This role matches students that have been checked-in with the appropriate parent/guardian. They then account for the match and "check-out/dismiss" the completed match.
Command Overview: Only available for administration, this gives an overall at-a-glance progress with further details and history.
Only administrators can End Reunification. Anyone is able to Change Role when needed.
Student Check-in Role
Each student will be accounted for upon arrival at the Reunification site. Because Reunification sites may be separate from the school building, the second check allows for verification that all have arrived or been accounted for with an appropriate exception.
You can filter by ‘my classes’ and ‘all classes’. This role will account for students, mark if any are missing, add additional students, and they are able to mark exceptions for specific students.
Exceptions are notes that reunifiers and command overview will see. These include reasons such as the student had to be transported to the hospital, a parent/guardian already took the student, etc.
Once all students have been marked, you will Submit Check-In so these details are pushed out to the other roles.
Parent Check-in Role
For the Parent Check-in Role, they will be checking in parents/guardians and adding what student(s) they are picking up.
They will enter the full name (with number and email being optional) of the parent/guardian and then use the Add Student to search and add the respective student(s) they are here to pick up.
Once ready, they Check-in to push this information to the Escort/Reunifier role.
Once parents/guardians are checked-in, the Reunifier will see these. The parent/guardian name will be displayed along with what student(s) they are here to pickup, and an option to view more details.
If the student(s) are missing or has an exception, this role will be able to see that information. Until the student(s) are at the reunification site, the reunify option will not be available.
They will use Reunify once they have reunified the student(s) with the parent/guardian to take them off the list. If needed, they are able to check Show Reunified to see the list of all completed matches.
Districts should have processes in place for how exceptions will be discussed with parents/guardians
This role gives administrators an overall progress of parent/guardian and student reunification. There are different clickable levels available to see further details for each.
For each area you will be able to gather history on each event such as times and names of who checked in students or reunified the student. This can be vital information if you need to check who picked a student up and at what time.
In addition to the roles, the Chat feature is available for everyone to use and is a good communication tool to relay information. The chat option will be in the lower-right hand of the screen.
Administrators have the option to chat with All in the building, private chat with the Admins group, or Message Teachers directly by selecting their name from the list.
Teachers/Staff have the ability to participate in the All chat and directly with Administrators.
Click the name of which group/individual you want to send a message to. All messages will appear in the chat box, with the name of who sent it.
Develop Your Plan
As stated, it’s important to know that many details go into planning for reunification. Navigate360’s Reunification module can be a great tool to help facilitate certain parts of reunification. This module is just a small piece of the bigger picture, so it is important to have other pieces in place and a full plan built.
These are just some examples of items to think about and plan for:
- If a student did go to the hospital, how will you handle and communicate that with the parent/guardian? (Exceptions)
- How is your Parent Check-in Role verifying parents/guardians? Will you require proof of identification, have them fill out a form, and use your Student Information System to verify contacts?
- Does your reunification site have Wi-Fi? Do you have the Wi-Fi password?
- Do you know who is responsible for initiating the communication to parents, and what it will say?
- If students drove to school, are you allowing them to leave on their own?
- Do you have separate entrances for parents coming in, students coming in, and exiting reunified parties?