Enterprise: Customer Facing Import Guide- School Check In

This guide provides an overview of the customer facing import features within the School Check IN Enterprise system.

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Enterprise - Manual Import Enterprise Manual Available Fields (*Required)Enterprise Manual Import Process

Enterprise - Manual Import

*Enterprise Manual Available Fields (**Required)

Class	Faculty & Staff	Students	Parents
CLASS NAME *	EMPLOYEE ID *	STUDENT ID *	PARENT ID
TEACHER FIRST NAME	FIRST NAME *	STUDENT FIRST NAME *	FIRST NAME *
TEACHER LAST NAME	LAST NAME *	STUDENT LAST NAME *	LAST NAME *
CLASS ID	JOB CLASSIFICATION NAME *	CLASS NAME *	DATE OF BIRTH
TEACHER EMPLOYEE ID *	JOB CLASSIFICATION CODE	CLASS ID	EMAIL
SCHOOL ID	DATE OF BIRTH	DOB	HOME PHONE
	EMAIL	TEACHER FIRST NAME	WORK PHONE
	HOME PHONE	TEACHER LAST NAME	CELL PHONE
	WORK PHONE	TEACHER ID	STREET ADDRESS
	CELL PHONE	SCHOOL ID	STREET ADDRESS 2
	STREET ADDRESS	SECONDARY SCHOOL ID	CITY
	STREET ADDRESS 2	SCHOOL ID	STATE
	CITY		ZIP
	STATE		DRIVER LICENSE #
	ZIP		BIOCHECK ID
	DRIVER LICENSE #		STUDENT ID*
	BIOCHECK ID		RELATIONSHIP TYPE
	KEYFOB ID		KEYFOB ID
	RFID		RFID
	SCHOOL ID		SCHOOL ID

Volunteer	Vendor	DAL	School
FIRST NAME *	FIRST NAME *	FIRST NAME *	SCHOOL CODE
LAST NAME *	LAST NAME *	MIDDLE NAME	SCHOOL NAME
VOLUNTEER TYPE *	VENDOR PASSWORD	LAST NAME *	STREET 1
VOLUNTEER ID	VENDOR ID	DATE OF BIRTH *	STREET 2
DATE OF BIRTH	DATE OF BIRTH	GENDER *	CITY
EMAIL	EMAIL	ADDRESS	STATE
HOME PHONE	HOME PHONE	CITY	ZIP
WORK PHONE	WORK PHONE	STATE	PHONE
CELL PHONE	CELL PHONE	ZIP	FAX
STREET ADDRESS	STREET ADDRESS	PHONE	PRINCIPAL FIRST NAME
STREET ADDRESS 2	STREET ADDRESS 2	DRIVERS LICENSE #	PRINCIPAL LAST NAME
CITY	CITY	MEMO	PRINCIPAL EMAIL
STATE	STATE	SCHOOL ID	SCHOOLSTARTTIME
ZIP	ZIP		SCHOOLDISMISSALTIME
DRIVER LICENSE #	COMPANY NAME		SCHOOLENDTIME
BIOCHECK ID	COMPANY STREET ADDRESS		SA FIRST NAME
VOLUNTEER EXPIRATION DATE	COMPANY STATE		SA LAST NAME
PRINT BADGE	COMPANY ZIP		SA EMAIL
FAMILY ID#	COMPANY CITY		SCHOOL ID
VOLUNTEER BACKGROUND DATE	COMPANY PHONE
KEYFOB ID	COMPANY WEBSITE
RFID	DRIVERS LICENSE #
SCHOOL ID	BIOCHECK ID
	VENDOR EXPIRATION DATE
	PRINT BADGE
	SCHOOL ID

Delete

Note

An additional SchoolID field will need to be added for district wide imports.

Delete

Note

District F&S can be imported using the SchoolID “9999”. This will create a District Wide School (DWS) listing. Any names located in the DWS will be able to check in at all clients under the district.

Enterprise Manual Import Process

Navigate to schoolcheckin.net
Sign in with District/School Admin credentials
Click on the blue Imports/Exports button
Click on Import
Fill out Data Import fields
1. What type of record are you importing
  1. CLASSES
  2. FACULTY & STAFF
  3. STUDENTS
  4. PARENT/GUARDIANS
  5. VOLUNTEER
  6. VENDOR
  7. SCHOOLS
2. Choose a comma-delimited list (.csv) or Excel (.xls) file to upload
  1. Click on Choose File
  2. Click on desired file
  3. Click open
3. Are you importing records for a single school, or multiple schools?
  1. Select Single school or
  2. Select Multiple Schools *Make sure data files contain the required School ID value
Click Upload file and proceed to import mapping page
Check box to ignore header row or leave unchecked if header row not present
Select Import Options:
1. STANDARD - Use for daily imports –-- Existing Records that are not in the file will be deleted; Existing Records that have changed will be modified & New records will be imported
2. ADD/MODIFY - Use to add new or modified records to existing records --- All existing records will be preserved (no deletions) and new records will be imported and matched records will be modified
3. NEW - Use for new schools/districts or at start of the new school year --- All existing records will be deleted and all records imported
4. Don’t delete records that were manually entered
Complete Field Mapping:
1. Select our fields on the left to match with your import file fields on the right.
  1. Required Fields noted with *
  2. Field names do NOT need to match (Ex. First Name vs F. Name)
Click Process Import
Review:
1. Error Records
2. Inserted Records
3. Updated Records
Click Import Records

customer facing school check-in sci import guide enterprise manual import available fields import process schoolid

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Enterprise - Manual Import

Enterprise Manual Available Fields (*Required)

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Enterprise Manual Import Process

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*Enterprise Manual Available Fields (**Required)