Basic Manual Import- School Check In
Learn how to use basic manual import to record student attendance at school.
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Table of Contents
BasicBasic Manual ImportBasic Manual Available FieldsBasic Manual Import ProcessEnterpriseEnterprise Manual ImportEnterprise Manual Available FieldsEnterprise Manual Import ProcessBasic
Basic Manual Import
Basic Manual Available Fields
| Students: Grade/Class/HMRM Only | Students: Students Only | Students: Students & Grade/Class/HMRM |
| Grade Class Homeroom | First Name | Grade Clas Homeroom |
| Teacher First Name | Last Name | Teacher First Name |
| Teacher Last Name | Student ID | Teacher Last Name |
| Grade Class Homeroom | Student ID | |
| Date of Birth | Student First Name | |
| Student Last Name | ||
| Student Date of Birth |
| Faculty & Staff | Parents & Guardians: Parent Guardians |
| First Name | Student ID |
| Last Name | Parent Guardian First Name |
| ID Number | Parent Guardian Last Name |
| Street | Parent Guardian Student Relationship |
| City | |
| State | Street1 |
| Zip | Street2 |
| Cell Phone | City |
| Driver License Number | State |
| Job Classification | Zip |
| Date of Birth | Cell Phone |
| Home Phone | |
| Work Phone | |
| Driver License Number |
Basic Manual Import Process
- Open School Check IN
- Enter Start Up Password (If enabled)
- Click on Admin button
- Enter Admin Button
- Click on Import/Export/Restore
- Click on desired import group:
- Students
- Grade/Class/HMRM Only
- Students Only
- Students & Grade/Class/HMRM
- Faculty & Staff
- Parents & Guardians
- Parents Guardians
- Parent Guardians With Unique ID’s – Legacy Import
- Volunteers
- Vendors
- identiFi Students – Legacy Import
- Students
- Browse for file
- Select file
- Click open
- If error “ The file “Updater.006” could not be opened. (Not Found), clicking OK will bypass this.
- Match your file’s Source fields with the SCI’s Target fields, using the double headed arrow to move the Target fields up and down. If needed, clicking on the right facing arrow will enable (arrow present) or disable the mapping (thin line).
- Click Import
- Click on Import again
- Click OK
- Click OK again
- Verify data matches fields
- Click Correct Continue
- If there is any data in the system that was NOT present in your current import, you will be prompted to select the data for deletion. Clicking Done, without selecting any data will cause no deletion to occur.
Enterprise
Enterprise Manual Import
Enterprise Manual Available Fields
*Required
| Class | Faculty & Staff | Students | Parents |
| CLASS NAME * | EMPLOYEE ID * | STUDENT ID * | PARENT ID |
| TEACHER FIRST NAME | FIRST NAME * | STUDENT FIRST NAME * | FIRST NAME * |
| TEACHER LAST NAME | LAST NAME * | STUDENT LAST NAME * | LAST NAME * |
| CLASS ID | JOB CLASSIFICATION NAME * | CLASS NAME * | DATE OF BIRTH |
| TEACHER EMPLOYEE ID * | JOB CLASSIFICATION CODE | CLASS ID | |
| SCHOOL ID | DATE OF BIRTH | DOB | HOME PHONE |
| TEACHER FIRST NAME | WORK PHONE | ||
| HOME PHONE | TEACHER LAST NAME | CELL PHONE | |
| WORK PHONE | TEACHER ID | STREET ADDRESS | |
| CELL PHONE | SCHOOL ID | STREET ADDRESS 2 | |
| STREET ADDRESS | SECONDARY SCHOOL ID | CITY | |
| STREET ADDRESS 2 | SCHOOL ID | STATE | |
| CITY | ZIP | ||
| STATE | DRIVER LICENSE # | ||
| ZIP | BIOCHECK ID | ||
| DRIVER LICENSE # | STUDENT ID* | ||
| BIOCHECK ID | RELATIONSHIP TYPE | ||
| KEYFOB ID | KEYFOB ID | ||
| RFID | RFID | ||
| SCHOOL ID | SCHOOL ID |
| Volunteer | Vendor | DAL | School |
| FIRST NAME * | FIRST NAME * | FIRST NAME * | SCHOOL CODE |
| LAST NAME * | LAST NAME * | MIDDLE NAME | SCHOOL NAME |
| VOLUNTEER TYPE * | VENDOR PASSWORD | LAST NAME * | STREET 1 |
| VOLUNTEER ID | VENDOR ID | DATE OF BIRTH * | STREET 2 |
| DATE OF BIRTH | DATE OF BIRTH | GENDER * | CITY |
| ADDRESS | STATE | ||
| HOME PHONE | HOME PHONE | CITY | ZIP |
| WORK PHONE | WORK PHONE | STATE | PHONE |
| CELL PHONE | CELL PHONE | ZIP | FAX |
| STREET ADDRESS | STREET ADDRESS | PHONE | PRINCIPAL FIRST NAME |
| STREET ADDRESS 2 | STREET ADDRESS 2 | DRIVERS LICENSE # | PRINCIPAL LAST NAME |
| CITY | CITY | MEMO | PRINCIPAL EMAIL |
| STATE | STATE | SCHOOL ID | SCHOOLSTARTTIME |
| ZIP | ZIP | SCHOOLDISMISSALTIME | |
| DRIVER LICENSE # | COMPANY NAME | SCHOOLENDTIME | |
| BIOCHECK ID | COMPANY STREET ADDRESS | SA FIRST NAME | |
| VOLUNTEER EXPIRATION DATE | COMPANY STATE | SA LAST NAME | |
| PRINT BADGE | COMPANY ZIP | SA EMAIL | |
| FAMILY ID# | COMPANY CITY | SCHOOL ID | |
| VOLUNTEER BACKGROUND DATE | COMPANY PHONE | ||
| KEYFOB ID | COMPANY WEBSITE | ||
| RFID | DRIVERS LICENSE # | ||
| SCHOOL ID | BIOCHECK ID | ||
| VENDOR EXPIRATION DATE | |||
| PRINT BADGE | |||
| SCHOOL ID |
Delete
Note
An additional SchoolID field will need to be added for district wide imports.
Delete
Note
District F&S can be imported using the SchoolID “9999”. This will create a District Wide School (DWS) listing. Any names located in the DWS will be able to check in at all clients under the district.
Enterprise Manual Import Process
- Navigate to schoolcheckin.net
- Sign in with District/School Admin credentials
- Click on the blue Imports/Exports button
- Click on Import
- Fill out Data Import fields
- What type of record are you importing
- CLASSES
- FACULTY & STAFF
- STUDENTS
- PARENT/GUARDIANS
- VOLUNTEER
- VENDOR
- SCHOOLS
- Choose a comma-delimited list (.csv) or Excel (.xls) file to upload
- Click on Choose File
- Click on desired file
- Click open
- Are you importing records for a single school, or multiple schools?
- Select Single school or
- Select Multiple Schools *Make sure data files contain the required School ID value
- What type of record are you importing
- Click Upload file and proceed to import mapping page
- Check box to ignore header row or leave unchecked if header row not present
- Select Import Options:
- STANDARD - Use for daily imports –-- Existing Records that are not in the file will be deleted; Existing Records that have changed will be modified & New records will be imported.
- ADD/MODIFY - Use to add new or modified records to existing records --- All existing records will be preserved (no deletions) and new records will be imported and matched records will be modified.
- NEW - Use for new schools/districts or at start of the new school year --- All existing records will be deleted and all records imported.
- Don’t delete records that were manually entered.
- Complete Field Mapping:
- Select our fields on the left to match with your import file fields on the right.
- Required Fields noted with *
- Field names do NOT need to match (Ex. First Name vs F. Name)
- Select our fields on the left to match with your import file fields on the right.
- Click Process Import
- Review:
- Error Records
- Inserted Records
- Updated Records
- Click Import Records