If your school has purchased Hall Pass Plus or has legacy basic features, there are several ways to configure them to best suit your needs. This page will discuss the options PBISR admin have to customize their hall pass features. If you don’t have hall pass or absent tracking and are interested in adding it, please reach out to your account manager to request information on adding Hall Pass Plus to your PBIS Rewards subscription. More Info

 By default, hall passes are issued by staff members. With this option, a kiosk can be set up to allow students to request a hall pass without directly interacting with a staff member. Another option is to allow the students to create their own hall passes. Use the information below to configure the PBIS Rewards Hall Pass to best meet your school’s needs.

Hall Pass Settings
Staff members with Admin permissions and Hall Pass Plus can turn on and add locations, set limits, and turn on the daily passes bubble from the Settings page under the “Hall Pass” tab.

1. Navigate to the Settings page and select the “Hall Pass” tab.
2. Use the checkbox to require a location to be selected when issuing a hall pass.
3. The plus button can be used to add additional hall pass locations.
4. The Active checkbox will show or hide locations displayed when issuing a hall pass.
5. The Options icon allows you to arrange the order of locations displayed and manage the location options.
6. [Hall Pass Plus Only] Use “Manage” from the options dropdown to customize each location.
   A. Edit the name of a location.
   B. Mark the location excused from the student daily limit to account for specific student needs (i.e. daily meds, counselor visits, etc.).
   C. Set the limit for the number of hall passes that can be issued for that location at the same time.
   D. Set the time limit for a pass issued to the location.
   E. Allow students to create a pass to this location, if student initiated passes have been allowed.
   F. Set the grade levels allowed to the location.
7. [Hall Pass Plus Only] Check the building max checkbox and enter a number to set the limit for the total number of students in the building that can be on a hall pass at the same time.
8. [Hall Pass Plus Only] Check the individual max checkbox and enter a number to set the limit for the total number of hall passes that a student can be issued in one day.
9. [Hall Pass Plus Only] Use the “Show Hall Passes Today” option to display the number of passes issued today for each student on the groups page. Note: If the school also has student balance displayed in the group, a toggle will appear to allow the user to view balances or passes for each student as needed.
10. [Hall Pass Plus Only] Allow students to enter their student ID number to access the kiosk instead of their ID badge/QR code.
11. Press the “Save” button to activate your changes.
    
    

Hall Pass Blocking [Hall Pass Plus Only]

Hall Pass Plus allows students to be blocked from being on a hall pass at the same time to avoid bullying or other potential meet up issues. This setting is found in the Student Dashboard and follows the same permissions that are set for the student dashboard.

1. Navigate to the Students page and select the Info button for the student who needs to be blocked from being on a hall pass with another student.
2. From the Student Dashboard select the number next to the “Hall Pass Blocks” label.
3. In the pop-up modal, you can see the students who are currently being blocked and add additional students.
4. Use the trash can icon to remove students from the block.

Note: Students can also be put on a hall pass block directly from the Meet Up report found in the Tools tab of the Reports page.


 

Additional Hall Pass Plus Options and Information:

Timed Passes

Locations can be set to have a time limit. The hall pass bubble will change color based on the time remaining (green for the first half of the time, yellow for the second half, and red when over time).

Over Time Notifications

1. Check to turn on notifications for hall passes that go over the time limit.
2. Choose who should be notified in the Hall Pass tab when a student stays in a location longer than the allowed time: All Staff or Hall Monitors. Note: The staff member that issues the hall pass will always receive a notification for a pass that has gone over the time limit, even if they are not a hall monitor.
3. The Hall Pass tab will be displayed on the main menu for those staff who receive over time notifications.
4. The hall pass monitor team lead will have access to the Hall Pass Settings from the Hall Pass Tab.

Quiet Times – Admin can create quiet times so that hall passes cannot be issued.
 

Student-Initiated Passes – Option to turn on the ability for students to start and end passes on their own from the student web portal. Students will need to select a teacher as part of the process. All Staff can be chosen so that all staff is visible for students or select specific teachers to be chosen for student-initiated passes. An ineligible list of students can be added if students abuse the freedom to issue a pass on their own. Specific locations can also be excluded from being started from the student web portal.

The student process once activated.

Note: If you don’t have hall pass or absent tracking in PBIS Rewards, and you are interested in adding it, please reach out to your account manager to request information on adding Hall Pass Plus to your PBIS Rewards subscription.