Staff School ID Setup
Learn how to setup staff profiles to implement school IDs in your process.
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In this article, learn how to implement a staff School ID, add a new staff member School ID, and discover how to download a School ID template from Visitor Management
Compatible Hardware:
Note: Select each tab below to see the compatible hardware options.
Barcode
RFID
QR Code
Devices
Enable Staff School ID:
Staff can use their school-issued School ID on self-serve by utilizing any of the hardware above, to learn more, click here. This will speed up the process of checking in and out of the building and create a touchless process for staff. Within VM, each school can upload the School ID of each staff member in order to use this function.
Add a New Staff Member with a School ID:
- Please click the below link to learn how to manually add a staff member including their School ID information
School ID import for Existing Staff Members
The School ID Setup option is available on the Staff page. Any user can download the template. The template will consist of all existing staff for the selected building:
- Log into Visitor Management as a Staff User, District Admin or Building Admin
- Navigate to the Staff page
- Click the School ID Setup button
- Click Import Staff School ID
- On the Staff School ID Import modal - click Download this template
- Open the template
- On the template you will see fields for:
- First Name
- Last Name
- Staff Type
- Home Building
- School ID
- Note: These IDs are alpha-numeric, allow special characters such as dashes (-), and have a 20-character limit, with no duplicates.
- School ID is the only optional field, all others are required to have information.
- The School ID field is the only editable column.
- Return to the School ID Import modal and click Upload completed template
- Once uploaded, the School ID information will be added to the corresponding staff profiles.
Auto Map Staff IDs to School IDs for Existing Staff Members
For schools that use the Staff ID for the School ID, there is an auto map process available to map existing Staff ID values to the School ID field:
- Log into Visitor Management as a Staff User, District Admin or Building Admin
- Navigate to the Staff page
- Click the School ID Setup button
- Click Auto Map Staff IDs to School ID
- On the Auto Map Staff IDs to School ID modal - click Auto Map Staff IDs
- A banner will display while the auto map process takes place
- A success message will display when the auto map process is complete
- Once complete, all Staff IDs will be mapped to the School ID field on all corresponding staff profiles
Add/Update School ID field on Staff Profile:
- Log into Visitor Management as a Staff User, District Admin or Building Admin
- Navigate to the Staff page
- Search for the needed Staff member
- On the Staff Profile page, add/update the School ID field by clicking the (pencil) edit icon
- Note: These IDs are alpha-numeric, allow special characters such as dashes (-), and have a 20-character limit, with no duplicates.