In this article, learn how to implement a Student barcode/RFID, and discover how to add Barcode/RFID to a student profile from your Visitor Management System.  

Compatible Hardware:

Enable Student Barcode/RFID:

Student can use their school-issued barcode or RFID on self-serve by utilizing any of the hardware above. This will speed up the process of checking in and out of the building and create a touchless process for Student. Within VMS, each school can upload the barcode or RFID of each Student member in order to use this function. 

Student Barcode/RFID import for Students

The Barcode/RFID Setup option is available on the Student page. Any user can download the template. The template will consist of all existing Student for the selected building:

1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
2. Navigate to the Student page
3. Click the Barcode/RFID Set Up button
4. Click Student Barcode/RFID Import
5. On the Student Barcode/RFID Import modal - click Download this template
6. Open the template
7. On the template you will see fields for:
   1. Student First Name
   2. Student Last Name
   3. Student Grade Level
   4. Student ID
   5. Barcode/RFID
      1. Note: These IDs are alpha-numeric and have a 20-character limit, with no duplicates.
      2. Barcode/RFID is the only optional field, all others are required to have information.
      3. The Barcode/RFID field is the only editable column.
8. Return to the Student Barcode/RFID Import modal and click Upload completed template
9. Once uploaded, the Barcode/RFID information will be added to the corresponding Student profiles.

Auto Map Student IDs to Barcode/RFID for Students

For schools that use the Student ID for the Barcode/RFID, there is an auto map process available to map Barcode/RFID to Student ID:

1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
2. Navigate to the Students page
3. Click the Barcode/RFID Set Up button
4. Click Auto Map Student IDs to Barcode/RFID
5. On the Auto Map Student IDs to Barcode/RFID modal - click Auto Map Student IDs
6. A banner will display while the auto map process takes place
7. A success message will display when the auto map process is complete
8. Once complete, all Student IDs will be mapped to the Barcode/RFID field on all corresponding Student profiles

Add/Update Barcode/RFID field on Student Profile:

1. Log into Visitor Management as a Staff User, District Admin or Building Admin 
2. Navigate to the Student page
3. Search for the needed Student
4. On the Student Profile page, add/update the Barcode/RFID field by clicking the (pencil) edit icon
   1. Note: These IDs are alpha-numeric and have a 20-character limit, with no duplicates.