✨ What’s New in This Release

This release introduces several enhancements designed to improve usability, increase flexibility for staff, and provide deeper insights into student behavior and engagement.

Referrals

👥 Impacted Person Tracking

A powerful new way to understand student interactions:

• New field to track the impacted person (e.g., victim) on both major and minor referrals
• Admins can rename the field to align with district requirements
• New Impacted Student filter on Referrals by Student report provides insights into how often a student is listed as impacted on referrals
• Additional capabilities:  
  • Option to include impacted student information on referral PDFs
  • Impacted person data is now also sent to Behavioral Case Manager (BCM)*

*Behavioral Case Manager (BCM) must be purchased separately and integrated with PBIS Rewards

📱 Display Referral Descriptions in the Family App

• New admin setting allows referral descriptions to be visible to families in the Family App  
  • Enhances communication and transparency between schools and families

✏️ Edit Staff on Minor Referrals

Referral administrators can now:

• Edit staff assigned to minor referrals  
  • This feature aligns minor referrals with the existing behavior already available for major referrals

⏱️ Additional Referral Updates

Entering referral times is now faster and more flexible:

• Staff can manually enter times with fewer formatting restrictions
• Staff are no longer required to:  
  • Add a leading zero before the hour (e.g., “8:00” instead of “08:00”)
  • Include a space between minutes and AM/PM

Stores & Student Purchasing

🛒 Student Purchasing Limits

Gain more control over student purchases:

• Set limits on item quantities students can purchase
• Configure custom rules such as:  
  • X number of items every Y number of days
• Staff retain flexibility:  
  • Limits can be overridden when needed

🧑‍🏫 Teacher Store Purchasing Toggle

• Teachers can disable student purchasing within their individual store  
  • Available when student purchasing is enabled at the school level
  • Provides more classroom-level control

📸 Add Photos to Store Items (Staff App)

Managing store items just got easier:

• Staff can use their mobile device to:  
  • Take photos of items
  • Upload directly through the staff app
  • Eliminates the need to upload images from a desktop

CICO (Check-In/Check-Out)

💬 Display CICO Comments in the Family App

• Admin option to allow:  
  • Coach and teacher comments to appear in the Family App
  • Helps families stay informed and engaged in student progress

Groups

🔗 Merge Synced Groups

Simplify group management:

• Combine multiple groups synced from Clever or ClassLink into a single group
• Benefits include:  
  • Easier management of synced data
  • Continued nightly updates from original integrations
  • Original groups remain intact for historical and reporting purposes

Hall Pass Plus

**Important Note** These features require the Hall Pass Plus add-on.

Managing hall pass limits is now more flexible with the introduction of the Hall Pass Waitlist.

When a hall pass is requested, but the maximum number of active passes has already been reached for either the school or a specific location, students can now be automatically placed on a waitlist until a pass becomes available.

🚦Hall Pass Waitlist

When pass limits have been reached, new hall pass requests are automatically added to a waitlist rather than being denied.

⚙️ School-Level Control

Administrators can choose whether to enable or disable the waitlist feature for their school through Hall Pass settings.

👀 Enhanced Visibility for Staff

Staff members can easily see which students are currently on a waitlist from:

• Their Home Page
• The Students Tab
• The PBIS Rewards Mobile App

🏷️ Clear Student Status Indicators

Students who are waiting for a hall pass will display a "Waitlist" label on their student card, making their status easy to identify at a glance.

🔔 Automatic Notifications

When a hall pass becomes available:

• The student and staff member will receive a notification
• They can choose to:
  • Start the hall pass
  • Cancel the hall pass request

🛠️ Staff Override Option

Staff members can override the waitlist when creating a hall pass, allowing them to place a student directly on a pass when needed.

📅 Scheduled Passes Update

We've also streamlined the process of creating scheduled hall passes.

The date field for Scheduled Passes has been updated from manual entry to a date picker.

🚀 Getting Ready for the Release

No action is required prior to the release. However, we recommend:

• Reviewing new admin settings (especially for Family App visibility features)
• Communicating new capabilities to your staff
• Exploring reports and new data fields after rollout

If you have questions about any of these updates, please contact our support team or visit the PBIS Rewards Support Center for additional resources.