In this article, learn how to implement a student barcode/RFID, add a new student barcode/RFID, and discover how to download a barcode/RFID template from your Visitor Management System.
Compatible Hardware:
Note: Select each tab below to see the compatible hardware options.
Barcode
Zebra DS457 Barcode Scanner
Barcode Key Tags
RFID
Elatec RFID Reader
Off-brand RFID Reader
RFID Key Fobs
Devices
Windows Desktop / Laptop
MacBook / Laptop
iPad
Student Barcode/RFID Implementation:
Students can use their school-issued barcode or RFID on self-serve by utilizing the corresponding hardware. This will speed up the process of late check-in and early check-out of the building by reducing the need to manually search for student profiles. Within VMS, each school can upload the barcode ID or RFID of each student in order to use this function.
Template to add Barcode/RFID to existing students:
The Barcode/RFID Setup option is available on the Student page. Any user can download the template. The template will consist of all existing students for the selected building:
From the Student Page, select the Barcode/RFID Setup button.
From the pop-up menu, select the purple text: Download this template.
From the downloads on your computer or device, click into the Excel file.
On the template you will see fields for:
First Name
Last Name
Grade Level
Student ID
Student SIS ID
Student Barcode/RFID
The Barcode/RFID field is the only editable column
Note: These IDs are alpha-numeric and have a 20-character limit, with no duplicates.
If the Student ID is being used for barcode or RFID, this number can be copied/pasted into the field.
Once complete, you can upload the finished template back into the system by returning to the Student Page and clicking, Upload completed template.
Once uploaded, the Barcode/RFID information will be added to the corresponding student profiles
Student Profile - Barcode/RFID field
From the Student page, users can select a student name to view their profile
On a student profile, the Barcode/RFID field is available
Any user can modify it by using the (pencil) edit icon
Validations: Alpha-numeric, 20-character limit, not a duplicate
Self-Serve Settings:
Admin users can set up their self-serve workflow per building. From the Admin screen, the user can select the Self-Serve Setup tab. From here, the user can enable or disable the self-serve page. The user can enable or disable Barcode/RFID Scanning from using self-serve. Below, review what admin users can adjust for student settings.
Student
Can enable or disable Barcode/RFID scanning
Name or ID # is always enabled by default
Student Self-Serve Workflow:
Scanning from the main screen:
Students can use their Barcode or RFID when using self-serve. From the main self-serve screen, student will see they can scan their school ID. Once scanned, student will see an animation on the screen to indicate they scanned. Once complete, student will see their profile information and options to check in or out. The student can continue the process as normal.
Scanning from the student screen:
Students can use their Barcode or RFID when using self-serve. From the main self-serve screen, students can select the Student option. From the Student screen, the student will see these options:
Manually search by name or ID#
If scanned, student will see their profile information and options to check in or out