Roles

In the Emergency Management Suite, there are 4 main types of Users:

See Also: Managing Users 

Adding Users

From the Dashboard, choose User Setup under the Setup area or click Users in the toolbar.

To start adding users, click Add beside the role you wish to add a user to.

You can have as many users on your site as needed.

User Accounts

To add a user you must include: First name, Last name, and Email address. Job title and phone numbers are optional fields. When adding a user, you will also designate a Primary Site.

Once created, users can edit their own profile to keep their information updated.

When creating an account, we recommend using the option Let user set password. The user will receive an email with the information necessary to finalize their account including how to log in and the Secure ID. If you choose to manually set a password for them, you will have to notify them of their login details. (Secure ID is unique to your district/organization. All users in your district use the same number)

You can edit the details of all existing users by clicking their name from the User Setup page. You will be able to change their permission, update contact or log-in information, and upload or update an image for this user.

Uploading an image allows first responders to recognize key players quickly when they arrive on scene.

You can also designate to receive various emails.

To do so, select the boxes desired at the bottom of the User Account screen. Once the boxes have been selected, click the save button.

See Also:  Managing Individual User Accounts 

Disable Users

You can disable user accounts at anytime to revoke their access.

To disable a user, click the Disable button on the User Account screen.

You can choose to enable a user again even after being disabled.

User Management by Sync

Organizations may also have the option to sync information (including users and students) automatically. This is usually setup during implementation or in consultation with their Customer Success Manager and Technical Support. 

A connection is created from the district's Student Information System (SIS) to Emergency Management Suite. Generally, this is done via ClassLink or Clever to streamline the flow of information.

Users are then created, disabled, and reenabled, as needed, based on the data provided by the district's SIS.

See Also: Adding Users Not Associated with District Data Sync