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School Check IN Basic Manual Import

Learn how to use basic manual import to record student attendance at school.

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Table of Contents

BasicBasic Manual ImportBasic Manual Available FieldsBasic Manual Import ProcessEnterpriseEnterprise Manual ImportEnterprise Manual Available FieldsEnterprise Manual Import Process

Basic

Basic Manual Import

Basic Manual Available Fields

Students: Grade/Class/HMRM Only Students: Students Only Students: Students & Grade/Class/HMRM
Grade Class Homeroom First Name Grade Clas Homeroom
Teacher First Name Last Name Teacher First Name
Teacher Last Name Student ID Teacher Last Name

Grade Class Homeroom Student ID

Date of Birth Student First Name


Student Last Name


Student Date of Birth
Faculty & Staff Parents & Guardians: Parent Guardians
First Name Student ID
Last Name Parent Guardian First Name
ID Number Parent Guardian Last Name
Street Parent Guardian Student Relationship
City Email
State Street1
Zip Street2
Cell Phone City
Driver License Number State
Job Classification Zip
Date of Birth Cell Phone

Home Phone

Work Phone

Driver License Number

Basic Manual Import Process

  1. Open School Check IN
  2. Enter Start Up Password (If enabled)
  3. Click on Admin button
  4. Enter Admin Button
  5. Click on Import/Export/Restore
  6. Click on desired import group:
    1. Students
      1. Grade/Class/HMRM Only
      2. Students Only
      3. Students & Grade/Class/HMRM
    2. Faculty & Staff
    3. Parents & Guardians
      1. Parents Guardians
      2. Parent Guardians With Unique ID’s – Legacy Import
    4. Volunteers
    5. Vendors
    6. identiFi Students – Legacy Import
  7. Browse for file
  8. Select file
  9. Click open
  10. If error “ The file “Updater.006” could not be opened. (Not Found), clicking OK will bypass this.
  11. Match your file’s Source fields with the SCI’s Target fields, using the double headed arrow to move the Target fields up and down. If needed, clicking on the right facing arrow will enable (arrow present) or disable the mapping (thin line).
  12. Click Import
  13. Click on Import again
  14. Click OK
  15. Click OK again
  16. Verify data matches fields
  17. Click Correct Continue
  18. If there is any data in the system that was NOT present in your current import, you will be prompted to select the data for deletion. Clicking Done, without selecting any data will cause no deletion to occur.

Enterprise

Enterprise Manual Import

Enterprise Manual Available Fields

*Required

Class Faculty & Staff Students Parents
CLASS NAME * EMPLOYEE ID * STUDENT ID * PARENT ID
TEACHER FIRST NAME FIRST NAME * STUDENT FIRST NAME * FIRST NAME *
TEACHER LAST NAME LAST NAME * STUDENT LAST NAME * LAST NAME *
CLASS ID JOB CLASSIFICATION NAME * CLASS NAME * DATE OF BIRTH
TEACHER EMPLOYEE ID * JOB CLASSIFICATION CODE CLASS ID EMAIL
SCHOOL ID DATE OF BIRTH DOB HOME PHONE

EMAIL TEACHER FIRST NAME WORK PHONE

HOME PHONE TEACHER LAST NAME CELL PHONE

WORK PHONE TEACHER ID STREET ADDRESS

CELL PHONE SCHOOL ID STREET ADDRESS 2

STREET ADDRESS SECONDARY SCHOOL ID CITY

STREET ADDRESS 2 SCHOOL ID STATE

CITY
ZIP

STATE
DRIVER LICENSE #

ZIP
BIOCHECK ID

DRIVER LICENSE #
STUDENT ID*

BIOCHECK ID
RELATIONSHIP TYPE

KEYFOB ID
KEYFOB ID

RFID
RFID

SCHOOL ID
SCHOOL ID
Volunteer Vendor DAL School
FIRST NAME * FIRST NAME * FIRST NAME * SCHOOL CODE
LAST NAME * LAST NAME * MIDDLE NAME SCHOOL NAME
VOLUNTEER TYPE * VENDOR PASSWORD LAST NAME * STREET 1
VOLUNTEER ID VENDOR ID DATE OF BIRTH * STREET 2
DATE OF BIRTH DATE OF BIRTH GENDER * CITY
EMAIL EMAIL ADDRESS STATE
HOME PHONE HOME PHONE CITY ZIP
WORK PHONE WORK PHONE STATE PHONE
CELL PHONE CELL PHONE ZIP FAX
STREET ADDRESS STREET ADDRESS PHONE PRINCIPAL FIRST NAME
STREET ADDRESS 2 STREET ADDRESS 2 DRIVERS LICENSE # PRINCIPAL LAST NAME
CITY CITY MEMO PRINCIPAL EMAIL
STATE STATE SCHOOL ID SCHOOLSTARTTIME
ZIP ZIP
SCHOOLDISMISSALTIME
DRIVER LICENSE # COMPANY NAME
SCHOOLENDTIME
BIOCHECK ID COMPANY STREET ADDRESS
SA FIRST NAME
VOLUNTEER EXPIRATION DATE COMPANY STATE
SA LAST NAME
PRINT BADGE COMPANY ZIP
SA EMAIL
FAMILY ID# COMPANY CITY
SCHOOL ID
VOLUNTEER BACKGROUND DATE COMPANY PHONE

KEYFOB ID COMPANY WEBSITE

RFID DRIVERS LICENSE #

SCHOOL ID BIOCHECK ID


VENDOR EXPIRATION DATE


PRINT BADGE


SCHOOL ID

Delete

Note

An additional SchoolID field will need to be added for district wide imports.

Delete

Note

District F&S can be imported using the SchoolID “9999”. This will create a District Wide School (DWS) listing. Any names located in the DWS will be able to check in at all clients under the district.

Enterprise Manual Import Process

  1. Navigate to schoolcheckin.net
  2. Sign in with District/School Admin credentials
  3. Click on the blue Imports/Exports button
  4. Click on Import
  5. Fill out Data Import fields
    1. What type of record are you importing
      1. CLASSES
      2. FACULTY & STAFF
      3. STUDENTS
      4. PARENT/GUARDIANS
      5. VOLUNTEER
      6. VENDOR
      7. SCHOOLS
    2. Choose a comma-delimited list (.csv) or Excel (.xls) file to upload
      1. Click on Choose File
      2. Click on desired file
      3. Click open
    3. Are you importing records for a single school, or multiple schools?
      1. Select Single school or
      2. Select Multiple Schools *Make sure data files contain the required School ID value
  6. Click Upload file and proceed to import mapping page
  7. Check box to ignore header row or leave unchecked if header row not present
  8. Select Import Options:
    1. STANDARD - Use for daily imports –-- Existing Records that are not in the file will be deleted; Existing Records that have changed will be modified & New records will be imported.
    2. ADD/MODIFY - Use to add new or modified records to existing records --- All existing records will be preserved (no deletions) and new records will be imported and matched records will be modified.
    3. NEW - Use for new schools/districts or at start of the new school year --- All existing records will be deleted and all records imported.
    4. Don’t delete records that were manually entered.
  9. Complete Field Mapping:
    1. Select our fields on the left to match with your import file fields on the right.
      1. Required Fields noted with *
      2. Field names do NOT need to match (Ex. First Name vs F. Name)
  10. Click Process Import
  11. Review:
    1. Error Records
    2. Inserted Records
    3. Updated Records
  12. Click Import Records
manual import school checkin

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