Invite New Users

Invite new Users to Navigate360 VMS. 

For additional support, please reach out to Tech@Navigate360.com

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on “Invite User”. 

Step 4: Enter Email Address. 

Step 5: Select Permissions from the drop-down menu. 

Step 6: Click “Send Invite”.

Search for Users

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Enter the First Name or Last Name of the user to filter.

Edit Users

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on the ellipses under the Actions column, next to your user. 

Step 4: Now, “Edit User”.

See also: Editing User Profile‍ 

See also: Editing User Permissions‍ 

Resend User Invites

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on the ellipses under the Actions column, next to your user.

Step 4: Now, “Resend Invite”. 

User Notifications

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on the ellipses under the Actions column, next to your user.

Step 4: Now, “Manage Notifications”. 

Step 5: Check the box for each security alert that the user should receive. 

See also: Notifying Security Team & Managing Notifications‍ 

Deactivate User

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on the ellipses under the Actions column, next to your user.

Step 4: Now, click “Deactivate User”. 

Step 5: Click “Yes” to confirm deactivation. 

Update School Information

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on “School Info”.

Step 4: Fill in the appropriate fields and “Save Changes”. 

See also: Editing School Information‍ 

Activity Log

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on “Activity Log”.

Step 4: Review Activity Log entries in chronological order.

Step 5: Use the “Search All Events” and/or “Start Date—End Date” fields to filter results.

TIP: Search terms can include:

• First Name
• Last Name
• Action (Edited, Login Checked-in, etc.)
• Menu (User Login, User Profile, etc.)

SIS Sync Status

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on “SIS Sync Status”.

Step 4: Review the status of the SIS Sync, using the following fields:

• Date of the last SIS Sync
• Total Amount of Students Synced
• Buildings Synced
• Parent/Guardian Contacts Synced

SIS Sync Status‍ 

PowerSchool Setup

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on “PowerSchool Setup”.

Step 4: Fill in the required fields:

• PowerSchool URL
• Client ID
• Client Secret
• Attendance Mode
• Transfer Mode

Step 5: Click on “Save Settings”.

See also: PowerSchool Set Up‍ 

Restricted Persons Policy

Step 1: Log into https://navigate360vm.com/login using your login credentials. 

Step 2: Navigate to the Admin Menu on the left side of your screen. 

Step 3: Click on “Restricted Persons Policy”.

Step 4: Enter your District/School Policy information in the “Policy” field.

Step 5: Click on “Save & Apply This Setting for All Schools”.

See also: Restricted Persons Policy‍